About the Company:

In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allow our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do.

Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. our world-class technologies, our systems, equipment and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com.

Join our team as we embark on an exciting growth journey! We are actively seeking a talented and skilled individual to become a valuable addition to our existing team. If you're passionate about making a difference and thrive in a collaborative environment, this opportunity is perfect for you. Apply now and be a part of our success story! 

Customer Excellence Team in the Middle East is looking for an experienced Order Handler to be based in South Africa Johannesburg.

The mission of a Customer Support (Standard) is to provide a superior experience to our customers by successfully managing the end-to-end customer orders.

The position requires teamwork between internal and external sales teams with the aim to enhance overall Customer experience.

Key Tasks:

-Own, Execute and Manage the order processes (order to Invoice) via ERP System (iScala).
- Place orders to internal factories and external suppliers.
-Order Booking in ERP system, receiving acknowledgment from factory and providing order acknowledgment to customers.
- Follow up & co-ordinate to ensure delivery is done in line with the incoterms, delivery time and agreed costs.
- Timely escalation and resolution of issues arising during order handling process.
- Handle Import, export documentations and logistics requirements.
- Order backlog and goods movement inventory follow up.
- Timely Invoicing once delivery obligations are met.
- Ensure customer is always informed on the order status and respond to customer queries promptly.
- Ensure compliance to standard business processes throughout order execution process.
- Develop intra organizational network to ensure smooth and timely execution of customer orders.
- Effectively communicate with factories, suppliers, and other stake holders within and outside the organization
- Should be able to work under pressure collaborate with different stake holders and prioritize customer needs according to changing business objectives.
-Owner of internal compliance process - Reviewing customer’s Purchase order and our offer to check and find if any gap or non-compliance.
-Being the single point of contact to the Customer and accomplishing the business goals in terms of cost, time & quality taking support from internal stake holders.
-Updating BU managers about order status on monthly basis and highlighting issues like -payments and delays and to customer as well.
-Invoicing and submission of supporting documents as per PO requirements
-Handling Logistics / order administration – Review and finalization of shipping documents.
-Preparation and submission of Letter of credit documents.

Who you are: 

- You are a self-motivated team player with the ability to easily network in an international and cross-cultural environment.
- You are a solution-driven, task and result-oriented person with a strong customer mindset.
- A focus on continuous improvement is in your DNA.
- Excellent communication, interpersonal and collaboration skills are essential, as you will be working closely with business stakeholders within and outside the organization.
- Ability to work in a fast-paced environment, multitask, prioritize, make quick decisions, collaborate to make things happen and enjoy working towards deadlines.

Workplace & Hierarchy

The position is based in South Africa Johannesburg reports to the Team Leader,

Customer Excellence, Marine Division, MEA Region.

Competencies/ Profile

·   Strong customer service orientation and sense of urgency
·   Savvy in using digital tools and data interpretation
·    Self-Organized.
·    Good communication and interpersonal skills; ability to express ideas clearly both in written and verbal formats.
·    Organized, methodical and ability to solve problems.
·    Proactive and has courage to deliver good or bad news.
·   Knowledge of order management, order execution & document control.
·    Strong attention to detail and follow-up skillset.
·    Good Experience in ERP
·    Commercial /Incoterms knowledge.
·   Ability to prioritize and manage multiple tasks simultaneously.
·    Ability and open to learn new things and adaptive to new requirements.
·    Ability to work as part of a team.
·    Strong working knowledge of Microsoft Office and Email systems, specifically strong excel skills.

Qualifications & experience:

•    A Bachelor's degree.
•    The ideal candidate will have minimum 2 years of experience in a similar role or in industrial equipment manufacturing company.

Kindly note that this is a temporary replacement position with 6 months contract

We always look for both experience and potential, so if you think you have what it takes to join us and are curious to find out more, apply

"We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.