Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers, and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water, and shipping.​

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

We are looking for a motivated and organized Office Supervisor and Sales Assistant to join our team in Riga.

The Office Supervisor and Sales Assistant will provide comprehensive support to our sales team and manage administrative tasks to ensure the smooth operation of our office. This role requires excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.

Your responsibilities:

• Enable customer focus in Baltic region by giving the best solutions for Customers.
• Process orders on the request for Baltic region and Ukraine.
• Supporting contract preparation, compliance, and archiving process.
• Support Sales team within Alfa Laval PUB region in performing their marketing, promotion, and sales activities on the Baltic and Ukrainian market.
• Provide professional office administration and management support to all office activities.
• Organize business meetings and internal company events.
• Provide support to the company management, other departmental managers, and employees on a range of daily issues.
• Manage the order to cash process for Standard Orders, from the order acceptance to invoicing (Order fulfillment, Ordering Equipment, Parts & Technical expertise, Monitoring cost, Warehousing, Order Shipping and Customer Invoicing).
• Customer support during the process: order status, delivery date.

Requirements:

• High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
• 1 year of experience as an administrative assistant, sales support, or similar role
• Proficiency in Microsoft Office
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Attention to detail and problem-solving skills
• Fluency in Latvian and good command of English

What we offer:

We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval’s future success, at the same time contributing with solving our planet’s most urgent challenges, making the world a better place. Every day.