Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.   

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too. 

Within our US Human Resources Shared Services team, you will play a key role in driving our payroll function forward by overseeing the day-to-day payroll activities for the US and Canada, ensuring all employees are paid accurately and on time, and maintaining compliance with all payroll-related regulations. This role requires a detail-oriented individual with strong leadership skills and a deep understanding of payroll processes.

About the job:

In this role, you will be an active member of the US Human Resources team as well as part of the Alfa Laval HR Shared Services community. You will:

• Oversee and manage the daily operations of the Payroll department
• Conduct routine audits to ensure timely and accurate payroll processing for approximately 1,900 employees in the US and Canada, across multiple payroll companies and setups
• Verify and reconcile payroll data, including timekeeping records, and tax and benefit deductions
• Prepare and submit all required payroll reports and filings, including tax filings and year-end reporting
• Maintain compliance with federal, state, and local payroll regulations
• Address and resolve payroll-related inquiries and issues from employees and management
• Collaborate with HR, Benefits, and Finance departments to ensure seamless payroll integration
• Ensure accurate accounting and reporting on payroll/GL file feeds to Finance
• Lead and mentor payroll team members, providing guidance and support as needed
• Identify and implement process improvements to enhance payroll efficiency and accuracy
• Stay current with changes in payroll laws and regulations to ensure ongoing compliance
• Develop and maintain process documentation, ensuring effective knowledge transfer and cross-training initiatives
• Act as the subject matter expert for ADP Workforce Now, specializing in Payroll and Time & Attendance modules
• Monitor and ensure the smooth operation of file feeds with vendors, making updates as necessary
• Utilize ADP and other software solutions to enhance efficiencies and minimize payroll processing time
• Contribute to the strategic direction of the Payroll department, improving upon its existing successes
• Utilize reporting to make analytical observations to improve processes
• Complete other project work or job duties, as assigned
• Respond to inquiries from various tax and government entities
• Ability to work effectively with external auditors

This is a hybrid position located in Houston, TX.

What you know

You have high energy, a positive attitude, and enjoy developing relationships in a matrix business environment. In addition, you have:

• Required:
  • Minimum of 5 years of experience in payroll processing and management.
  • Strong proficiency in/knowledge of:
    • Payroll software, preferably ADP
    • Microsoft Office Suite
    • Payroll laws and regulations (USA and Canada)
• Preferred:
  • Bachelor’s degree in Accounting, Finance, Human Resources, or a related field
  • CPP certification
  • Experience working in Payroll and Time & Attendance modules in ADP Workforce Now
  • Experience working with ServiceNow or other similar ticketing system preferred

What’s in it for you

We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval’s future success. Our benefits-eligible associates enjoy healthcare, dental and vision plans, a robust wellness program, generous 401(k), paid holidays, paid time off benefits, and more.  At Alfa Laval, we carefully consider a wide range of factors to determine your total compensation package. We rely on market indicators and consider your specific job, background, skills, and experience to get it right.  The base rate for this role is typically $32-$46 per hour.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 

EEO/Vet/Disabled Employer

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EEO/Vet/Disabled Employer