Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. 

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About the job…

The Administrative assistant at Alfa Laval plays an essential role in supporting our Alfa Laval team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

This is a hybrid position located in Richmond, VA.

Responsibilities include:

• Manage daily administrative tasks, including processing invoices, scheduling meetings and conferences, and organizing legal and tax documents.

• Coordinate team meetings and events and prepare agendas.

• Assist in project management by tracking deadlines and facilitating communication.

• Handle expense reporting, invoicing, and basic accounting tasks.

• Liaise with vendors and clients, providing excellent customer service.

• Maintain office supplies and manage inventory.

• Supports Executive team in any other tasks that might be deemed necessary.

• Helps with the organization of company internal events and other events led by the marketing team.

What you know:

• High school diploma or equivalent; associate or bachelor’s degree preferred.

• 2 years of experience as Administrative assistant.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time-management skills.

• Ability to work on multiple tasks at the same time without jeopardizing quality and attention to detail.

• Has a helpful attitude and willingness to learn new areas of business.

• Strong collaborative approach.    

• Strong communication and interpersonal abilities.

• Ability to work independently and as part of a team.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

What’s in it for you?

At Alfa Laval, we carefully consider a wide range of factors to determine your total compensation package. We rely on market indicators and consider your specific job, background, skills, and experience to get it right.  The base salary for this role is typically $60,000.00 to $70,000.00.

At Alfa Laval, we pride ourselves on creating an inclusive and dynamic workplace that values diverse perspectives and experiences. While we typically welcome applicants from all locations, for this particular role, we are prioritizing candidates who are currently residing in USA or have an established presence in the area.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

EEO/Vet/Disabled Employer