Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers, and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water, and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About the job

As an Executive Assistant at Alfa Laval, you will provide high-level secretarial and administrative support to our Divisional and Business Unit heads. This role demands discretion, confidentiality, and a deep understanding of our organization’s operations, procedures, and key stakeholders.

You will expertly manage complex calendars, coordinate regional travel, and handle confidential information while ensuring smooth communication flow across the leadership team. With autonomy and sound judgment, you will take ownership of your workload to deliver timely and precise administrative support, contributing directly to the efficiency and success of our executive leadership. Key responsibilities include:

• Managing executives’, appointments, schedules, and travel arrangements to maximize their time and impact.

• Handling sensitive and confidential records securely and with utmost discretion.

• Preparing documents, presentation materials, and official communications.

• Coordinating and attending meetings, taking and distributing minutes, and managing correspondence and inquiries.

• Take lead on arranging events, internal and external

• Knowledge of working with in office 365 and handling of SharePoint solutions

At Alfa Laval, we embrace a hybrid work model, providing you the flexibility to work from home when it aligns with your tasks. This position is based at our Søborg office in Copenhagen, with an expected travel commitment of up to 10 days per year.

What you know

You bring significant experience and a strong knowledge base that enables you to excel in an executive support role within an international environment. Your familiarity with technical and business terminology allows you to communicate effectively across functions and regions. Your expertise includes:

• 5 to 10 years of executive assistant experience supporting senior leaders, in a global matrix organization.

• Bachelor’s degree in business administration, communication, or a related field (or equivalent professional experience).

• Fluent in English; knowledge of Danish or Swedish is an advantage.

• Ability to exercise independent judgment and discretion when handling sensitive matters.

Who are you

You are agile, proactive, and highly organized, with a natural ability to influence and build strong networks within the organization. Your sound judgment and decision-making skills enable you to anticipate needs and solve problems before they arise. You thrive in a dynamic environment where flexibility and a drive for results are essential. As a trusted partner to the leadership team, you approach your work with professionalism, integrity, and a commitment to excellence.

For more information, please contact

Carl Georg Rehncrona, President BU Decanters at carl.rehncrona@alfalaval.com

Talent Acquisition Partner, Claus Wiinholt at claus.wiinholt@alfalaval.com

Please send your application and resume through the link below no later than 22nd  of June 2025

We are conducting a continuous review of received applications. We do not accept applications via email, they will be deleted, due to General Data Protection Regulation (GDPR).

We look forward to hearing from you soon!

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