Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About the Role

As our Office Administration Specialist, you’ll be the first point of contact for employees and visitors regarding office and administrative matters. You’ll play a key role in ensuring smooth daily operations, managing vendor relationships, and fostering a welcoming and positive atmosphere in the workplace.

Key Responsibilities

• Serve as the first point of contact for employees on office, facility, and administrative topics

• Organize reception, office facilities, and company documentation

• Manage relationships with external vendors (e.g., office supplies, equipment)

• Handle incoming and outgoing correspondence, including prioritizing daily mail

• Coordinate customer and guest visits, including logistics, accommodation, catering, and bookings

• Arrange domestic and international travel

• Contribute to a positive and engaging office environment

What You Bring

• Minimum 1 year of relevant experience in office, facility, or administrative roles

• Proficiency in English (written and verbal)

• Strong communication and interpersonal skills

• Proactive, responsive, and resourceful approach

• Ability to multitask and meet deadlines under pressure

• Discretion in handling sensitive and confidential information

• Solid computer skills, especially with MS Office

• Full-time availability at the office, with a start time between 7:30 and 8:30

What We Offer

• An open and collaborative work environment with room to influence your role

• Benefits package including:

  • Private medical care for you and your family

  • Lunch card

  • Access to MyBenefit platform (Multisport or other vouchers)

  • Life insurance

Our office is located at Przybyszewskiego 56, Kraków (Bronowice).

We review applications continually and are looking forward to receive your application. We are looking for candidates available to start as soon as possible.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

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