Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too

Who you are:

Be responsible for overall internal service management to support Jiangyin business development.

About the job:

Overall Management:

• Various expenses: budget preparation, expense control, settlement, reporting
• Various types of contracts: replacement, details
• Various specifications: SOP, specifications, performance, PDD, salary, training materials
• Various types of audits: AEO, ISO, carbon neutrality, internal audit, etc
• Departmental annual task KPI: developing plans, assigning tasks, following processes, and producing reports
• Monthly Meeting: Job Responsibilities, Dilemma Talk Security Meeting
• All suppliers: annual standardized training + annual safety training + annual physical examination, etc

Daily Admin:

• Cafeteria management: menu, research, improvement, complaints, committee meetings, etc
• Automated vending machines: standardization, operation, safety, hygiene, etc
• Internal/external cleaning management: resource allocation, tasks, improvement, feedback and complaints, etc
• Bathroom management: cabinets, keys, shower access control, bulletin boards, etc
• Employee workwear: rules, operating methods, process control, complaints, billing, violation records
• Outdoor greening: pruning, transplanting, planting, cost, etc
• Official Seal: System, Use, Maintenance, Ink Purchase
• Bus management: personnel increase and decrease, bus group maintenance, route time, etc
• Outdoor 5S monthly inspection + report + improvement tracking
• Office 5S monthly inspection + report + improvement tracking
• Host answering, transfer + company phone list update
• PR system: all departmental expense application operations and coordinated resolution of system issues
• Security CSB Board: All security risks discovered by the department are reported to the system for operation
• Departmental job security identification and control system: content editing, system entry, maintenance, and tracking

Accommodation:

• Airline tickets: booking and settlement
• Agreement Hotel: Signing and Updating
• Foreign visitors: Invitation letter
• Employee Going Abroad: Dispatch Letter
• Visitors + employees: booking rooms, dispatching vehicles, arranging meeting rooms, hosting dinners, etc
• Sporadic car rental: system maintenance, reporting, billing
• Various meetings: on-site coordination and preparation of fruits, snacks, safety shoes, etc
• Management mobile phone: monthly bills, contracts
• Management business vehicles: leasing, sporadic distribution, settlement, reporting, etc
• Foreign employees: vehicles, drivers, daily affairs (currently unavailable)

Company Brand:

• Stationery supplies: system maintenance, reports
• Business card customization: electronic or paper
• Furniture ordering: layout plan, quotation, ordering, delivery, payment, etc
• Government Honors: Annual Honors Archive Record
• Public sector green plant ordering
• Cafeteria fixed video: menu + promotion
• Departmental promotional video: Support production
• Factory floor plan update
• OPCN Annual Notebook: Purchase
• OPCN Poster: Design Customization
• Company annual meeting
• Company Travel: Rules, Support Departments
• Company collective activities: annual, blood donation, anniversary celebration, etc
• Website maintenance: OPCN+HR Collaboration, content updates
• Cafeteria staff feedback mailbox: Scan reply collection + registration

What you know:

• College degree and above
• 5+ years working experience in Admin full function or relevant experience
• Good English skill, both oral and written English
• Nice and professional manner
• Good communication skill
• Organizing and Executing 
• Supporting and Co-operating
• Customer Focus
• Sense of Continuous Improvement

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.